Senior Healthcare Executive Assistant

Remote

Full Time

DMA - EA

Experienced

GrowthAssistant is seeking a dynamic, detail-oriented, highly organized, and proactive Senior Healthcare Executive Assistant. This role requires someone who has extensive experience in supporting C-Suite Executives, adept at multitasking, detail-oriented, and can manage various administrative tasks with a high degree of professionalism and confidentiality.

This is a great opportunity for someone who wants to work with a growing brand and wants continuous learning and growth during their career.

The Benefits

🏠 Work-from-home setup
🎉 Paid holidays
💼 Health insurance
🏖️ PTO
📚 Training opportunities

The Role

Communication Management:
- Screen and prioritize phone calls, emails, and other correspondence.
- Route emails to staff, functional departments, vendors, and clients.
- Draft communications on behalf of the CEO and other C-Suite executives.
- Manage communication using secure links.
Event Planning/Meeting Coordination:
- Secure conference spaces and manage logistics for meetings.
- Coordinate calendar schedules, including scheduling/rescheduling meetings and managing time zones.
- Prepare agendas and provide meeting briefings (daily prep, key task reminders, pre-meeting notes).
- Assist with small tactical document preparation (creating and polishing 1-pagers and small decks).
- Take meeting notes and create follow-up items.
Administrative Tasks:
- Perform invoice management.
- Administer expense reports and perform data entry.
- Liaise between executives and teams to coordinate calendars.
- Provide executive travel, meal, and logistical planning and support.
- Assist with ad-hoc data entry tasks as needed.

The Requirements

5+ years of experience supporting multiple executives/C-level teammates.
Experience working in a HIPAA-compliant environment.
Basic to intermediate proficiency with Excel/Sheets.
Exceptional written and verbal English communication skills.
Familiarity with Gmail and Slack for internal communications.
Experience with Notion or similar tools for note-taking and basic project management.
Ability to work from 9am - 6pm, EST

Nice to Have

Familiarity with Concur or similar tools for expense report management.

We are looking for someone who wants to grow as part of a team. Ideal candidates desire to learn, grow, and take on more responsibilities along the way. Join our team now!

Apply for this position

Required*

Apply with

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

How many years have you supported a C-level Executive?*

How many years have you experienced working as an Executive Assistant?*

What kind of industries have you worked in?*

List all the tools/software you've used before*

How many years of GY experience do you have?*

When was the last time you worked PH GY hours?
Ex. March 2024, 10pm - 7am, PH Time*

What is your preferred schedule?*

Are you amenable to work with a time tracker (Hubstaff)?*

Are you currently living in the Philippines?*

What is your internet speed? You may check it here: https://www.speedtest.net/ and share with us the direct results link.*

Check your computer specifications. (Installed RAM/Memory/and Processor only)*

Have you applied to GrowthAssistant before?*

I hereby declare that all information provided in my application with GrowthAssistant is accurate, complete, and true to the best of my knowledge. I understand that any inconsistencies found in the information provided at any stage of the recruitment process may result in the automatic rejection of my application. I understand and acknowledge that I will no longer be considered placeable with GrowthAssistant if any discrepancies are identified.* Yes

Human Check*

Submit Application

Welcome to GrowthAssistant's Career Page! Opportunities ranges from Digital Marketing to Customer Service.

Senior Healthcare Executive Assistant

Apply for this position