Recruiting Operations Assistant

Remote

Full Time

Mid Level

Role Overview

The Outreach Operations Assistant supports the recruiting team by executing highly structured outbound outreach campaigns to potential candidates. This role is focused on precision, organization, and process execution—not sourcing, not strategy, and not creative writing.

You’ll run outreach campaigns using predefined templates and instructions, primarily via email and LinkedIn, ensuring everything is sent accurately, tracked correctly, and maintained consistently. Success in this role depends on extreme attention to detail, strong judgment within clear guardrails, and comfort working in a process-driven, fast-paced environment.

This role requires availability during US overnight hours (PST preferred, EST acceptable) and is not suitable as a first overnight role.

What You’ll Do

1) Outreach Execution

Execute outbound email and LinkedIn outreach campaigns in Gem using provided templates and step-by-step instructions
Select and send the correct outreach campaigns to candidate lists requested by the team via Slack
Review prior candidate threads to identify the appropriate recruiter and messaging approach for warm outreach

2) Campaign Monitoring & Maintenance

Monitor outreach activity to ensure campaigns remain active, accurate, and up to date
Perform weekly audits of email campaigns, including checking for bounced emails and updating contact records
Review LinkedIn outreach activity weekly and accurately log candidate responses in internal systems

3) Tracking & Documentation

Track outreach status, special cases, and campaign variations in shared documentation
Appropriately manage special cases (e.g., candidates with multiple campaigns or special handling) and communicate updates to the team per instructions

4) Team Communication

Monitor Slack channels for outreach-related requests, updates, and changes
Apply basic judgment when reviewing prior communications to determine correct timing or template usage
Flag unclear or unusual situations to the team rather than making independent decisions

Tools You’ll Use

Gmail
Gem (outreach sequencing tool – training provided)
Slack (daily communication and requests)
Coda (task and project tracking – training provided)
LinkedIn (outreach tracking and response logging)

What We’re Looking For

Extremely strong attention to detail and accuracy
High level of organization and comfort managing repetitive, process-driven workflows
Ability to follow documented processes precisely and consistently
Strong written comprehension and ability to apply templates correctly
Systems-oriented thinker who can quickly learn and navigate new tools
Ability to prioritize tasks based on urgency and team instructions
Comfortable asking questions and escalating issues when unsure
Availability to work US time zone hours (PST preferred, EST acceptable)

Nice-to-Have

Background in recruiting, sourcing, or recruiting operations
Experience with outreach sequencing or CRM-style tools
Familiarity with LinkedIn messaging or candidate communications
Experience in highly structured administrative or operations roles

What Success Looks Like

Outreach campaigns are sent accurately and on time
No missed messages, incorrect templates, or tracking errors
Outreach audits are completed consistently and thoroughly
The recruiting team can rely on outreach execution without follow-ups or rework
Clear, well-maintained documentation across all outreach workflows

What This Role Is Not

Not a sourcing or lead generation role
Not responsible for identifying candidates
Not responsible for writing original outreach copy
Not responsible for deciding outreach strategy or messaging direction

Why You’ll Love Working Here

At GrowthAssistant, you’ll collaborate with a diverse, talented team, sharpen your skills with global clients, and make an impact in your career. We value your growth and recognize your contributions every step of the way.

Apply today and take the next step in your career with GrowthAssistant!

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Which tools have you used regularly in past roles? (Select all that apply)* Outreach sequencing or CRM tools (e.g., Gem, HubSpot, Salesforce)Gmail or email management toolsSlack or similar team communication toolsLinkedIn (for messaging or tracking responses)None of the above

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