Vendor and Contract Coordinator (Marketing Agency)

Remote

Full Time

Experienced

GrowthAssistant is looking for a Vendor and Contract Administrator. This role will support vendor coordination, payment processing, and contract lifecycle management by serving as a liaison between influencer/marketing agency partners and internal systems, ensuring accurate documentation, timely submission of contracts, invoices, and POs, while maintaining up-to-date trackers. It will also involve conducting first-pass redline reviews and streamlining documentation, SOPs, and internal processes.

Salary Range: Up to 70,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

Work Set-up: Permanent Work From Home
Bonuses:
- Attendance Bonus of $25 for every monthly perfect attendance
- Anniversary Bonus
- Referral Bonus of $ 300 for every successful referral
Paid Time Off and Holiday Time Off
Health Insurance
Yearly Performance Evaluation

CORE TASKS:

Vendor Coordination & Payment Support

Act as liaison between influencer/agency partners and internal DoorDash systems
Support accounts payable flow: ensure contracts, invoices, and payment requests are aligned
Keep status trackers up to date and ensure smooth handoffs to procurement and sourcing

Contract & Admin Lifecycle Support

Prepare, review, and submit templated influencer/agency contracts for internal signature
Track contract statuses using tools like Monday.com or Google Sheets
Ensure POs and PRs are submitted with complete documentation (W9s, invoices, etc.)
Flag contract gaps or delays and follow up with partners/stakeholders to drive to completion

Redlining + Compliance Prep

Conduct first-pass redline review on templated contracts using tools like IntelAgree
Surface business-side changes (e.g., deliverables, fee structures) for Adam’s review
Coordinate with Legal as needed, escalating only when necessary

Internal Project Management

Own and maintain the team’s contract/project tracker
Partner with GrowthAssistant’s Ops team to improve documentation, SOPs, and contract flow
Suggest process improvements that reduce internal back-and-forth

MUST-HAVES:

Strong admin experience working across contract or vendor lifecycles
Excellent written English, attention to detail, and comfort in deadline-driven workflows
Familiarity with Google Suite (Docs, Sheets), and contract tracking tools
Able to communicate professionally with external partners (e.g., talent managers or agencies)
Proactive, organized, and good at chasing down missing details with tact

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Are you willing to work the graveyard shift for 8 hours between 8:00 PM to 9:00 AM Philippine Time?
This is for a Full Time role with a fixed schedule (8 hours a day, 5 days a week)*

Are you willing to use a time tracker tool like HubStaff?
Note: Our time tracker only takes screenshots and tracks mouse and keyboard activity, but we appraise your performance based on your output.*

This role offers a monthly salary up to Php 70,000 depending on experience. Please confirm if your salary expectations are within this range. If not, indicate your expected salary*

Do you have any appointments/events that will require you to go on leave for the next 3 months from your hire date? If yes, list all the dates. If none, write N/A*

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Do you have experience in contract negotiation and redlining?*

Which companies found on your resume have you had experience in contract negotiation and redlining? Write NA if no experience*

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Which companies found on your resume have you had experience in vendor management? Write NA if no experience*

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Do you have experience working the graveyard/night shift (full 8 hours)?*

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I hereby declare that all information provided in my application with GrowthAssistant is accurate, complete, and true to the best of my knowledge. I understand that any inconsistencies found in the information provided at any stage of the recruitment process may result in the automatic rejection of my application. I understand and acknowledge that I will no longer be considered placeable with GrowthAssistant if any discrepancies are identified.*

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Vendor and Contract Coordinator (Marketing Agency)

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