Executive Assistant (LATAM & US)

🌎 Executive Assistant (LATAM & US Candidates)
Support the CEO of a fast-growing US venture studio | Fully Remote

We’re hiring a high-performing Executive Assistant to directly support the CEO and executive leadership of our VIP US-based client. This role is ideal for a proactive, systems-driven EA who thrives in fast-paced, high-ownership environments and loves building structure from chaos.

You’ll work closely with the CEO and Chief of Staff as part of a growing executive operations team.

🚀 Role Summary

You are not just an assistant — you are an operator.

You anticipate needs, manage competing priorities, automate tasks that slow the team down, and help leaders focus on what matters most. You are comfortable forcing trade-offs, setting boundaries, and navigating ambiguity.

This role requires strong communication, excellent judgment, and the confidence to “manage up.”

🧩 Key Responsibilities

Capacity & Communication Management

• Own the CEO’s inbox, calendar, Slack, texts, and voice notes

• Force trade-offs when schedules conflict

• Proactively reschedule and recommend alternatives

• Label, organize, and clarify all calendar events

• Maintain clean systems across all communication channels

Outreach & Network Management

• Track and follow up on the CEO’s outbound messages and leads

• Coordinate introductions and partnerships

• Manage inbound requests from internal and external stakeholders

Personal & Ad Hoc Support

• Manage personal scheduling, errands, and confidential requests

• Handle time-sensitive requests with discretion

Executive Collaboration

• Partner with the Chief of Staff on executive priorities

• Provide visibility into CEO's bandwidth and commitments

• Flag overcommitments and capacity risks

• Build SOPs as you execute

Operations & Automation

• Use AI tools and automations to eliminate repetitive tasks

• Track projects using Notion, Airtable, or similar tools

• Maintain trackers in Google Sheets / Excel

Special Projects

• Support research, presentations, and fundraising

• Coordinate across the company's portfolio companies

🎯 What We’re Looking For

Must-Have

• 3+ years supporting C-level or founders in startups

• Strong “managing up” mindset

• Highly organized with multi-channel communication skills

• Proactive and process-driven

• Active AI user and automation builder

• Comfortable in ambiguity and fast change

• Intermediate Google Sheets / Excel

• Excellent English communication

• Reliable internet + home office

• Availability: 8 am to 8 pm US Central Time (weekdays)

Nice-to-Have

• Background in sales, lead generation, or outreach

🌟 What Makes You Stand Out

• You’ve built automations or AI workflows

• You improve processes, not just follow them

• You thrive wearing multiple hats

• You’re excited about AI + operations

💼 Global Benefits

As a GA team member placed with a client, you receive:

💰 Rate: Starts at $ 7 per hour

🎉 Paid Time Off

• 7 Paid Holidays per year (based on client location)

• 48 PTO hours annually, accrued from day one

🏆 Performance & Bonuses

• $25 perfect attendance bonus (monthly)

• Annual performance review (with possible rate increase)

• Year-end bonus (client-initiated)

🤝 Referral Program

• $300 per successful referral

👉 Ready to apply?

If you’re proactive, systems-driven, AI-savvy, and thrive in fast-paced environments — we want to hear from you.