Executive Assistant

Remote

Contracted

Experienced

We are looking for an energetic and experienced Executive Assistant who will help our clients with their daily operations, business, and personal-related tasks. You will be working with an exciting organization of eager and young professionals who are hungry for growth and opportunities!

This is a great opportunity for someone who wants continuous learning and growth during their career.

The Benefits

Work From Home
Performance, Attendance, and Referral Bonuses
Paid Holidays and Time Offs
Health Insurance Card

The Role

Business-related:

Top Priority:

Calendar management (i.e. booking meetings, Zoom calls, appointments, etc.) and coordinating with leads and existing clients.
Task management (making sure tasks get done or are prioritized and communicated)
Inbox management and drafting responses to emails
Tracking consulting calls and invoices in spreadsheets
Assisting with different projects' follow-up and continuity
Perform basic reporting and data entry following procedure docs
Expense Management (organize receipts for business expense reporting)
Assist with small tactical doc prep and SOP creation (create and polish 1-pagers and small decks)

Lower priority:

Take meeting notes and prepare dossiers for key meetings
Daily agenda management (i.e. top-of-day email, daily prep for meetings, key task reminders, etc.)
Contacts Management – organize and update your contacts so your network will grow more

Personal-related:

Book doctor appointments
Some shopping and refilling of personal/home items
Travel and Events Management – flight, transportation, hotel accommodation/lodging, and other activities. Itinerary, check-in, cars, etc
Sending Greetings/Gifts – sending greetings, hand-written cards, gifts, well wishes, or check-ins to anyone in your network, sending bday and anniversary messages and gifts on your behalf, sending thoughtful gifts to family/friends

The Requirements

MUST-HAVE:

2+ years experience supporting multiple executives / C-level teammates
Intermediate Excel/Sheets experience (V/H Lookup, index match, basic formulas, etc)
Exceptional written and verbal English communication skills
Familiarity with GMail and Slack for internal comms
Experience with Notion or similar tools for note-taking / basic project management
Ability to work EST

NICE-TO-HAVE:

Demonstrated experience solving problems with limited oversight

Jumpstart your application by filling out our application form AND completing the video recording ahead of time!

Here's the link to our video recording for you to complete: Start your video recording here!

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Completion of video recording helps us expedite the application process a few days earlier than expected!

We are looking for someone who wants to grow as part of a team. Ideal candidates desire to learn and grow, take on more responsibilities along the way. Join our team now!

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Executive Assistant

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