🌎 Executive Assistant / Junior Chief of Staff
Support a US Founder | Permanent WFH | High-Ownership Role
 

We are hiring a high-performing Executive Assistant to directly support the CEO of our VIP US-based client. This is a career-defining role for someone who thrives in fast-paced environments, anticipates needs, and loves building structure from complexity.

You will work closely with the CEO and Chief of Staff as part of a growing executive operations team.

🚀 Role Summary

You are not just an assistant — you are an operator.

You manage priorities, create systems, automate workflows, and help leadership focus on what truly matters. You are confident managing up, making trade-offs, and operating in ambiguity.

🧩 Key Responsibilities

Capacity & Communication

• Own inbox, calendar, Slack, texts, and voice notes

• Identify conflicts and force trade-offs

• Proactively suggest scheduling alternatives

• Organize and label calendar events

Outreach & Lead Tracking

• Track the CEO’s outbound communications

• Follow up on leads proactively

• Coordinate introductions and partnerships

Personal & Executive Support

• Manage confidential personal and ad-hoc tasks

• Handle time-sensitive requests with discretion

Collaboration & Operations

• Partner with the Chief of Staff

• Flag overcommitments and capacity risks

• Build SOPs and trackers

• Implement AI tools and automation

Special Projects

• Research, reporting, and presentation support

• Fundraising and portfolio coordination

🎯 What We’re Looking For

Must-Have

• 3+ years supporting founders or C-level leaders

• Startup or fast-paced environment experience

• Strong “managing up” mindset

• AI and automation user

• Advanced organization and multitasking

• Intermediate Google Sheets / Excel

• Excellent English communication

• Reliable internet & home office

• Availability: 8 AM - 8 PM US Central Time (with some weekend triage)

Nice-to-Have

• Sales, outreach, or lead generation background

🌟 What Makes You Stand Out

• You’ve automated workflows

• You improve systems, not just follow them

• You thrive wearing multiple hats

• You’re excited about AI-driven work

💼 Benefits (PH Team Members)

• 💰 Salary: Starts at PHP 70,000 / month 

• 🏡 Permanent Work From Home

• 🎯 $25 Attendance Bonus (monthly perfect attendance)

• 📈 Performance Bonus (annual review with possible rate increase)

• 🎉 Anniversary Bonus

  • PHP 5,000 (1st year)

  • PHP 10,000 (2–4 years)

• 🤝 $300 Referral Bonus (per successful hire)

• 🎌 7 Days Holiday Paid Time Off

• 🌴 6 Days Paid Time Off (Vacation)

• 👶 Parental Leave 

• 🏥 Healthcare Plan

👉 Ready to grow your career?

If you’re proactive, systems-driven, and excited to work directly with a US CEO — we’d love to hear from you.