Event Marketing & Executive Coordinator

Join GrowthAssistant as an Events & Marketing Operations Specialist!
 

We’re looking for a detail-oriented, tech-savvy Event Marketing & Executive Coordinator who can keep complex workflows running smoothly across virtual and in-person events. If you enjoy coordinating moving pieces, managing tools, and ensuring every event runs flawlessly from planning to follow-up, this role is for you!

Salary Range:  PHP 70,000 - 85,000 per month
Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

• Work Set-up: Permanent Work From Home 
• Bonuses:  
  • Attendance Bonus of $ 25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service 
  • Referral Bonus of $ 300 for every successful referral 
• Holiday Paid Time Off (PTO) for 7 days in a year
• Paid Time Offs (PTO) for 6 days in a year
• Healthcare Plan
• Parental Leave
   

CORE TASKS:

Event Marketing Operations

• Support the planning and execution of a high-volume global event program (200+ annual events) across Americas, EMEA, and APAC in collaboration with existing Event Marketing Managers
• Research and book hotel accommodations for staff attending events
• Register Canary staff for conferences, trade shows, and sponsored events
• Track and reconcile credit card charges associated with event expenses
• Partner with Finance to ensure event-related invoices are submitted, tracked, and paid in a timely manner
• Prepare and maintain event planning documents, frameworks, and repeatable playbooks
• Ensure staff schedules are properly blocked for events, travel, and on-site attendance
• Track all shipments (booth materials, swag, signage, equipment) to confirm timely arrival at event locations
• Work with Finance post-event to gather final expense totals for each event
• Update event budgets and ensure final event costs are accurately reflected in the master event tracking document
• Attend event planning meetings and take detailed notes, documenting decisions, next steps, and owners
• Maintain accurate, up-to-date event documentation, trackers, and internal records

Executive Assistant Support

• Provide light executive support to the VP of Marketing and two additional marketing leaders
• Assist with scheduling meetings when looped into email threads
• Coordinate calendars across multiple stakeholders as needed
• Support ad hoc administrative requests related to marketing leadership (no inbox monitoring required)

MUST-HAVE:

• Experience supporting event marketing, field marketing, or operational coordination in a fast-paced environment
• Familiarity with booking travel accommodations (hotels, registrations)
• Experience reconciling expenses, invoices, or credit card charges
• Strong attention to detail, particularly for budgets, schedules, and tracking documents
• Ability to communicate clearly and professionally via email and meetings
• Comfort working with Zoom and Google Meet
• Ability to follow established processes and collaborate closely with cross-functional teams (Marketing, Finance, Operations)
• Strong organizational skills and ability to manage multiple concurrent tasks and deadlines
• Comfortable operating in a supportive, execution-focused role within a larger team structure

NICE-TO-HAVE:

• Familiarity with event planning at scale (conferences, trade shows, field events)
• Prior experience working closely with Finance teams on budgeting and invoicing
• Experience maintaining playbooks, SOPs, or internal documentation
• Exposure to global or regional event coordination across time zones
• Previous executive assistant or administrative support experience