Executive & Project Management Assistant

Remote

Full Time

Experienced

We’re seeking a highly organized and proactive Executive & Project Management Assistant to provide end-to-end support across executive needs, project management, and operational coordination. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.

This is a remote role and requires availability during U.S. hours.

Salary Range: PHP 65,000 - 85,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

Benefits:
   •   Work Set-up: Permanent Work From Home
   •   Bonuses:
   ◦   Attendance Bonus of $ 25 for every monthly perfect attendance
   ◦   Performance Bonus
   ◦   Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
   •   Referral Bonus of $ 300 for every successful referral
   •   Holiday Paid Time Off (PTO) for 7 days in a year
   •   Paid Time Offs (PTO) for 6 days in a year
   •   Healthcare Plan

Key Responsibilities
Executive & Personal Support
   •   Manage calendars, appointments, and scheduling with proactive conflict resolution
   •   Handle personal errands, research vendors/services, and coordinate lifestyle needs
   •   Screen and manage communications (email, Slack, phone), ensuring timely responses
   •   Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
Travel & Logistics Management
   •   Anticipate all travel needs, including accommodations, meals, and personal care
   •   Build comprehensive itineraries with contingency planning
   •   Coordinate amenities, vendors, and local arrangements
Project & Task Management
   •   Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables
   •   Manage daily agendas, meeting prep, and top-of-day reminders for executives
   •   Track backend project progress across multiple clients/accounts
   •   Support reporting and data entry into project boards and dashboards
   •   Assist with ad-hoc tasks such as light copy drafting, vendor coordination, and updating templates
Communication & Coordination
   •   Act as liaison between executives, internal teams, and external partners
   •   Provide regular updates, ask clarifying questions, and ensure smooth handoffs
   •   Create one-pagers, meeting dossiers, and weekly reporting summaries

Must-Have Qualifications
   •   4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred)
   •   Proven ability to manage multiple stakeholders, priorities, and deadlines
   •   Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
   •   Excellent organizational skills with strong follow-through and attention to detail
   •   Strong communication skills (written & verbal) across all organizational levels
   •   Comfortable facilitating live calls and documenting action items in real-time
   •   Ability to work US hours

Nice-to-Haves
   •   Experience in marketing, creative agency, or tech/startup environments
   •   Familiarity with CRM systems, AI tools (e.g., ChatGPT), and project documentation best practices
   •   Exposure to compliance, vendor coordination, or light client communications
   •   Strong time management skills and ability to adapt quickly to changing needs

Growth Opportunities
   •   Take ownership of client/vendor communications as trust is established
   •   Expand into higher-level executive support for leadership, including advanced scheduling, document prep, and project coordination
   •   Grow into a key operations partner helping improve processes and efficiency

If you’re ready to combine your project management expertise with executive-level support, we’d love to have you as a key partner in our success. Apply now!

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Executive & Project Management Assistant

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