Events & Marketing Operations Specialist

Join GrowthAssistant as an Events & Marketing Operations Specialist!
 

We’re looking for a detail-oriented, tech-savvy Events & Marketing Operations Assistant who can keep complex workflows running smoothly across virtual and in-person events. If you enjoy coordinating moving pieces, managing tools, and ensuring every event runs flawlessly from planning to follow-up, this role is for you!

Salary Range:  PHP 85,000 - 100,000 per month
Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

• Work Set-up: Permanent Work From Home 
• Bonuses:  
  • Attendance Bonus of $ 25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service 
  • Referral Bonus of $ 300 for every successful referral 
• Holiday Paid Time Off (PTO) for 7 days in a year
• Paid Time Offs (PTO) for 6 days in a year
• Healthcare Plan
• Parental Leave
   

CORE TASKS:

Event Setup & Pre-Event Execution

• Create and manage webinars and virtual events (Zoom, Luma)
• Set up forms, landing pages, and workflows in HubSpot; test automations
• Enrich audience lists in Clay or other CRM tools
• Upload audience segments to LinkedIn, Instantly, and Unify for email outreach
• Edit & upload creative content for LinkedIn organic & paid social posts. 
• Create campaigns in HubSpot and add event/email assets
• Coordinate vendors and venues for events and dinners (call/email for availability, confirm logistics)
• Manage deliveries via Task Rabbit or Uber Courier, including ordering, tracking, and communication
• Duplicate and edit slides; create briefing reports with relevant attendee and event data (Salesforce, Google Sheets)

Advanced Webinar & Virtual Event Management

• Plan, coordinate, and execute webinars, virtual events, and live sessions from start to finish
• Provide administrative and production support immediately before, during, and after live events
• Manage creative development process for events:
  • Maintain accurate list of events with title, topic summary, and key details
  • Complete templatized creative briefs for registration and follow-up emails

Event Follow-Up & Data Management

• Clean booth scans, removing non-ICP contacts before upload to HubSpot
• Execute post-event HubSpot and personal email follow-ups (Instantly/Unify)
• Synthesize meeting notes and update Salesforce and internal spreadsheets
• Update Notion pages with event details and outcomes

Operational Support

• Maintain internal documentation of event processes and updates
• Assist in routine administrative and repeatable marketing operations tasks

MUST-HAVE:

• Familiarity with SOME of these marketing/event technology stack (client is happy to train on specific tools as/if necessary): HubSpot OR Salesforce (both is preferable), Clay (preferred), Instantly, Unify, Zoom, Luma, Task Rabbit, Google Workspace, Notion
• Experience managing multiple events simultaneously (virtual, in-person, small and large-scale)
• Basic vendor and venue communication skills (calls and emails)
• High attention to detail for list management, data entry, and follow-up tasks
• Ability to work independently while following clear processes and playbooks
• Comfortable working US Eastern Time zone (11am–7pm), with shift hours varying as needed and scheduled ahead for conference/virtual event support. 

NICE-TO-HAVE:

• Experience with multi-step workflow automation
• Familiarity with social media post setup (LinkedIn)
• Previous experience in field events, conferences, or corporate dinners
• Experience in regulated industries or working with sensitive client data
• Knowledge of banquet/event space logistics (sound, room setup, layout considerations)